Start with the structure
Start with the product number or SKU and the packaging in which that product is placed on the market. Ask which layers and components belong to it. These may include an outer pack, inner pack, closure or label where present. Use the same names in your own register and in the question you send to the supplier.
Then request the details you need:
| Topic | Practical question for the supplier |
|---|---|
| Identity and version | Which product and packaging version does this information cover? From what date? |
| Structure | Which layers and individual components make up the packaging? |
| Material and weight | What material does each part contain and what does it weigh? Which unit and measurement method were used? |
| Composition | What further composition data is available for parts where that information is needed? |
| Recycled content | Is a share of recycled content stated? What supports the figure? |
| Substances | Is information on relevant substances or heavy metals available for the parts concerned? Which declaration or test supports it? |
| Evidence | Which specification, declaration or test report belongs to which packaging unit or part, and which stated value does it support? What are its date and version? |
| Open points | Which details are unavailable, uncertain or still being investigated? Who can clarify them? |
This is a working checklist, not a universal list of PPWR obligations. What is required or useful depends on the product, your role in the supply chain, the market and the customer's question. Do not ask for a test report for every part just because a template has a field for it.
Check the answer before using it
Do more than check whether every cell is filled. Confirm that the supplier means the same product and packaging version, that weights by layer and component make sense, and that each supporting document actually covers the value given. A declaration for an older pack may not support a new material or changed composition.
Record contradictions as open questions. For example, a material specification may name a different film from the product record. Ask which version is current. This prevents an unclear answer from being passed along as an established fact.
How LIVO PPWR helps
LIVO PPWR can prefill a supplier request file with known values. The file also contains information already known, so the supplier has context and can check values. In the supplier portal, suppliers see known information and fill in the gaps. You send the request from your own mailbox.
A response given in the portal returns as a proposal. You review and confirm what enters the register. A returned request file is imported by you. Where available, LIVO shows a count and a few examples of known values the supplier changed before you confirm; after the import those changes are listed as tasks to review and, as long as the value has not been written again since, to undo. You can link documents to the relevant packaging unit or component. That link helps you find the evidence; whether a document actually supports the stated value and the relevant requirement is for you to check.
When a customer asks for packaging data, you can save a SKU selection and export its data to Excel. Evidence attachments are not part of that export. Agree separately how requested documents will be shared.
Want to see how this works with fictional product data?
Request a demoRead next: A customer asks for packaging data. Where do you start?. Legal source: Regulation (EU) 2025/40. This checklist helps prepare a request; it is not a legal assessment of a particular product.